BROAD TOWN PARISH COUNCIL
Emna Diamant
Parish Clerk and RFO
May Cottage
24b Chittoe Heath
Bromham
Chippenham
SN15 2EH
Tel: 07990040675
7th October 2019
To: Councillor J E Jordan - Chairman
Councillor S G Hartley
Councillor M A Holland
Councillor B Joyce
Councillor R Pearce
Councillor C J Rendell
Dear Councillors
In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council. The meeting will be held in the Village Hall on Monday 14th October 2019 commencing at 6.30pm. (LGA 1972 sch.12 para 10(2)(a). A period of public participation will take place prior to the formal opening of the meeting. The Press and Public are welcome to attend this meeting.
Yours sincerely
Mrs E Diamant
Parish Clerk and RFO
BROAD TOWN PARISH COUNCIL
Parish Council Meeting - Monday 14th October 2019
PUBLIC PARTICIPATION
A G E N D A
1. APOLOGIES
To receive apologies for absence.
2. DECLARATIONS OF INTEREST
In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.
3. MINUTES
To confirm as a true record the minutes of the Annual Parish Council Meeting held on Monday 9th September 2019.
4. FINANCE
4.1 BANK BALANCES AND CASHBOOK at 30.09.2019
Treasurers Account £11227.80
Business Bank Instant £ Nil
Community Fund £9180.08
4.2 REVISED BUDGET AND EXPENDITURE 2019-20
Members are requested to review and approve the revised budget and expenditure for 2019-20.
5. PAYMENTS FOR APPROVAL AND NOTING
5.1 PAYMENT TO THE OFFICE OF THE INFORMATION COMMISSIONER
To note the payment of £35 by direct debit for 2019-20
5.2 PARISH CLERK SALARY AND EXPENSES – 2nd JULY TO 7TH OCTOBER 2019
Members are requested to approve the payment of £688.75 to the Parish Clerk.
|
Salary
|
£637.65
|
|
Less Tax
|
£0.00
|
|
Net Salary
|
£637.65
|
|
½ Year working from home allowance
|
-
|
|
Mileage
|
£50.40
|
|
Stamps
|
£0.70
|
|
Total Due
|
£688.75
|
5.3 REIMBURSEMENT FOR FOOTPATH MATERIALS
Members are requested to approve the reimbursement of £17.93 to Councillor Holland, for the purchase of safety equipment for the footpaths group.
5.4 PAYMENT TO PLAYSAFETY FOR 2019 INSPECTION
Members are requested to approve the payment of £94.80 to Playsafety Limited for the play area inspection.
6. PLAY SAFETY-ROSPA REPORT 2019 FOR REDHILLS PLAY AREA
Members are requested to review the 2019 inspection report for Redhills play area.
7. APPLICATIONS TO THE COMMUNITY FUND
The Community Fund Advisory Group has recommended that the following grants are awarded by the Parish Council. Members will need to assess the applications circulated and decide whether to approve the grants.
7.1 BROAD TOWN COMMUNITY SPEEDWATCH
Application received for a grant of £4290. Application and supporting details circulated with agenda. The advisory group note that appropriate maintenance and insurance costs for the devices need to be identified by the Parish Council.
7.2 BROAD TOWN FOOTPATHS GROUP
Application received for a grant of £969.03. Application and supporting details circulated with agenda. The advisory group note that appropriate storage and insurance costs for volunteer use need to be identified by the Parish Council. The advisory group also recommend that the Parish Council have suitable risk assessments and volunteer documentation in place.
7.3 BROAD TOWN COFFEE MORNINGS
Application received for a grant of £432. Application and supporting details circulated with agenda.
8. PLANNING
8.1 PLANNING APPLICATIONS RECEIVED
All planning documents and decisions can be viewed at:
https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx
|
Application Number
|
Name of Applicant
|
Location of development
|
Description of development
|
|
19/08352/FUL
|
Mr and Mrs Williams
|
Hambrook Farm
Thornhill
Royal Wootton Bassett
SN4 7RZ
|
Design Amendments Following Approval of Application 18/04428/PNCOU, Incorporating an Increased Area of Curtilage, Changes to Approved Doors and Windows and Amended Walling Materials.
Deadline for comments: extended to 15/10/19
|
|
19/08871/FUL
|
Mrs G Rich
|
16 Thornhill
Royal Wootton Bassett
SN4 7RX
|
Single storey rear/side extension.
Deadline for comments: 18/10/19
|
|
19/09153/FUL
|
Mr GJ Gregory
|
Tyning Farm
Cotmarsh
Broad Town
SN4 7RA
|
Proposed extension to general purpose agricultural buildings.
Deadline for comments:
30/10/19
|
|
19/07306/FUL
|
Mrs Jane Allison
|
Land to the north-west of Broad Town
|
Change of use of agricultural land to equestrian and construction of all-weather gallop
Amended plans deadline for further comments: 31/10/19
|
8.2 PLANNING APPLICATIONS DETERMINED
|
Application Number
|
Location of development
|
Description of development
|
Decision
|
|
19/07642/FUL
|
Broad Town Lodge
Broad Town
SN4 7RN
|
Demolition of existing home office/storage building and garage, erection of single storey side extension to existing games/exercise room and change of use enlarged games/exercise room to separate dwelling (C3) together with associated works.
|
Approve with conditions.
|
8.3 ENFORCEMENT APPEAL DECISION – 15/00498/ENF LAND ADJACENT TO APPLEFORD, THORNHILL
To note the outcome of the appeal.
8.4 UPDATE ON 19/03874/OUT – LAND SOUTH OF BROAD TOWN PRIMARY SCHOOL
To update on progress and communications with the case officer and Wiltshire Planning.
8.5 WILTSHIRE COUNCIL LOCAL PLAN REVIEW SESSIONS
Councillor Jordan to report on attendance at Local Plan Review session.
9. BRIEFING NOTE 19-025 – CHANGES TO CODE OF CONDUCT COMPLAINTS
To note the correspondence from Wiltshire Council.
10. EXCHANGE OF INFORMATION
Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.
BROAD TOWN 
PARISH COUNCIL
Minutes of the Parish Council Meeting held on Monday 9th September 2019
In the Village Hall
Present: Councillor J E Jordan – Chairman
Councillor S Hartley
Councillor M A Holland
Councillor B Joyce
Councillor R Pearce Councillor C Rendell
Officers: Mrs E Diamant – Parish Clerk
PUBLIC PARTICIPATION
10 members of the public were present.
A representative from Broad Town Village Hall thanked the Parish Council for the cheque to cover hire costs for the Parish Council meetings and thanked them for their continued support. Thanks were also given to the Parish Clerk for clearing and emptying the filing cabinet.
A resident noted a recent increase in large lorries and HGVs travelling through the village and questioned whether a weight restriction road sign is needed. The Parish Clerk will contact highways at Wiltshire Council regarding this.
A resident queried the timetable for the installation of the Speed Limit Reminder Devices and expressed that they are keen to see the completion of this project.
Residents raised the following regarding footpaths in the village:
- Ongoing issues with the overall maintenance of footpaths in the village in relation to changes in land ownership.
- A resident asked whether the footpath committee or Parish Council could assist with raising support for applying for a definitive map modification order change on the circular unofficial path around the proposed gallops field.
- A resident noted that the above circular route is accessible when using a pushchair.
12/19 APOLOGIES
There were no apologies for absence.
13/19 DECLARATIONS OF INTEREST
There were no declarations of interest.
14/19 MINUTES
The minutes of the Parish Council Meeting held on Monday 12th August 2019 having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.
15/19 FINANCE
15/19.1 BANK BALANCES and BANK RECONCILIATION at 31.08.2019
Treasurers Account £11476.80
Business Bank Instant £ Nil
Community Fund £9180.08
Treasurers Account £11476.80
Less unpresented cheques £214
Total £11262.80
The bank balances and bank reconciliation were noted
15/19.2 REVISED BUDGET AND EXPENDITURE 2019-20
The revised budget document and comments were noted. The Parish Clerk and Councillor Joyce will amend the document to reflect the proposed outturn and funds remaining at the end of the year. Once this is complete the amended budget and spend will be forwarded for approval.
16/19 PLANNING APPLICATIONS RECEIVED
All planning documents and decisions can be viewed at:
https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx
|
Application Number
|
Name of Applicant
|
Location of development
|
Description of development
|
|
19/07971/FUL
|
Mr G Bovingdon
|
Lay Marsh Farm, Cotmarsh Lane
Broad Town
SN4 7RA
|
Part retrospective application for erection and extension of agricultural buildings.
Comments: No objections were raised; it was noted that the plans could not be viewed at present due to the planning portal being down.
|
17/19 WILTSHIRE HOUSING LAND SUPPLY – BRIEFING NOTE 19-022
The correspondence from Wiltshire Council was noted. It was noted that the document does not offer a great deal of clarity and that several of the links within the document are not working. Councillor Jordan and Councillor Joyce will be attending a Local Plan Review consultation event on the 18th September and will report back on this at the next Parish Council meeting.
18/19 FOOTPATHS IN BROAD TOWN
Councillor Holland noted that three or four residents have approached him to state that they have walked the route around the proposed gallops field near Pye Lane for many years and have suggested that this could be made into a permitted route via a definitive map modification order. Residents have suggested that the Parish Council could lead this process. The footpaths group could then ensure that this is maintained as part of their schedule for the footpaths in the village. Councillor Holland noted that the footpaths group has more than enough work at present to bring the existing footpaths up to standard and would be reluctant to add further routes.
It was noted that in general that the footpaths group already has a lot to action in relation to the maintenance of paths in the village.
The Chairman, Councillor Jordan noted that the Parish Council at present lacks the capacity and manpower to lead on this issue but could follow up with support via information in the newsletter if interested residents gain impetus with this. It was suggested that the residents who feel strongly about it may wish to volunteer and self-organise to lead this proposal.
19/19 SPEED LIMIT INDICATOR DEVICES PROJECT
Councillor Pearce noted that the posts for the devices are on the schedule to be extended by Wiltshire Council but this has not yet been actioned. Councillor Pearce is unable to attend the next CATG meeting but will request an update on this when his apologies are sent.
Councillor Pearce advised that he has received an e-mail from Clyffe Pypard Parish Council regarding sharing the cost of the devices. Their proposal is to offer 1/3 of the cost of the unit to use 1/3 of the time. Funding for the devices is due to be considered by the community fund advisory group on the 30th September. It was noted that it would be beneficial to have the devices in place and see how they work prior to fully considering any sharing arrangements.
20/19 EXCHANGE OF INFORMATION
Planning application 19/08382/FUL was noted; this application was not received in time to be discussed at the September Parish Council meeting. The Parish Clerk will request an extension so that this can be discussed at the October Parish Council meeting; it was noted that the planning portal is not working at present and no planning applications can be viewed.
Councillor Holland noted that Betty Gate was ploughed into and damaged last week. The footpath group and volunteers have worked this weekend to bend it back into shape and it is now functional again.
Councillor Holland advised that the footpaths group are getting together a programme of events for the autumn and winter and hope to get volunteers to help. The October date is due to be confirmed shortly.
Councillor Holland noted that Noremarsh School in Wootton Bassett has fitted a new green coloured type of fencing; this could be an option for the long term plan to replace the fencing at Redhills. The Parish Clerk will contact the school for information about the fencing type and supplier.
The Parish Council session with Gigaclear prior to the Parish Council meeting this evening was noted; following this meeting the Parish Council does not have the level of information needed to share the process clearly with the community. The Parish Council will follow this up with Gigaclear and recommend that Gigaclear conducts a public meeting for residents.
Next meeting Monday 14th October 2019 at 6.30pm
Meeting closed at 7.40pm
Signed: ………………………………………………… Dated: 14th October 2019
Chairman, Councillor J Jordan