Booking Form

Please print, fill in, and send to booking secretary

BROAD TOWN VILLAGE HALL

[charity number 305476]

BOOKING FORM

Name: ………………………………………………………...........................................................

Organisation:……………………………………...........................................................................

Address:……………………………………………………………………………………………......

............................................................................... Post Code ................................

Telephone number ...................................................................................................................

E mail: .................................................................................................................................

Purpose of Hire: ......................................................................................................................

Estimated number attending: (Max. 99)...................................................................................................

Dates & times required: ...........................................................................................................

...................................................................................................................................................

Please note that your booking is only provisionsl.
You may lose the booking if you do not RETURN THIS FORM to:-
the booking secretary,Mr Nigel Crocker, Barbury, Broad Town Road,
Broad Town, Swindon, SN4 7RG and MAKE PAYMENT;

Total Fee Due £...................

I have read, understand and agree to comply with the Conditions of Hire
as set out below.

Signature of Hirer ....................................................................................................................................

CONDITIONS OF HIRE

Please note – Broad Town Village Hall is a ‘No Smoking’ venue

1] The Hirer will be responsible for the supervision of the premises and the behaviour of all persons using the premises This will include proper supervision of the car parking arrangements so as to avoid obstruction of the highway or access to the houses at the rear of the Hall.

2] The premises will not be sub-let or used for any unlawful purpose.

3] In the event of cancellation of a booking, payment, or repayment, of fees will be at the discretion of the Committee.

4 The Hirer shall be responsible for the cost of repair/replacement of any damage and should leave the premises in a clean , tidy and secure condition.

5] All rubbish must be removed from the premises.

6] Any electrical equipment brought on to any part of the Hall premises MUST have a current PAT certificate.

7] Information regarding the Health and Safety and Safeguarding Policies of the Village Hall are available in the kitchen. All hirers are advised to complete a risk assessment for their own event.

8] Payment of the hire fee is an acceptance of the Terms and Conditions

Hire Charge £9.00 per hour ( Minimum fee £15) Payment can be made by Bank Tran

sfer to:
Account Name: Broad Town Village Hall.
Sort Code: 40-47-16
Account Number: 41388967
Or by cash to the treasurer:
Mr Mark Boyden, Elm Springs, Broad Town, Swindon. SN4 7RL

The postcode of the Hall is SN4 7RL.

Free Community WiFi is available. Log in details are on the Noticeboard in the entrance

Please keep one copy and return one copy of this form to the Bookings Secretary, Mr Nigel Crocker, Barbary, Broad Town Road, Broad Town, Swindon, SN4 7RG Tel: 01793 731281.

CONDITIONS OF HIRE - Behaviour policy

1. Statement of intent

Broad Town Village Hall Committee is committed to encouraging all users of the village hall to maintain good relations, and not use words or deeds that may harm the wellbeing of others.

Everyone has the right to be treated with consideration, fairness, dignity and respect. and this contributes to an environment in which individuals feel safe to participate and to work or volunteer.

The Village Hall Committee will take seriously and investigate any allegations of bullying or harassment.

2. Why we have a policy

To create a climate in which all types of bullying and harassment are regarded as unacceptable
To promote an environment free from threat, harassment and any type of bullying behaviour
To take positive action to prevent bullying and harassment from occurring
To show commitment to overcome bullying and harassment by practising zero tolerance
To ensure volunteers can work in a respectful environment

3. Definition of harassment and bullying

Harassment and bullying can be summarised as any behaviour that is unwanted by the person to whom it is directed. It is the impact of the behaviour rather than the intent of the perpetrator that determines whether harassment or bullying has occurred. Harassment may be defined as any conduct which is:

Unwanted by the recipient
Is considered objectionable
Causes humiliation, offence, distress or other detrimental effect

Harassment may be an isolated incident or repetitive; or occur against one or more individuals. Harassment may be, but is not limited to:

Physical contact – ranging from touching to serious assault, gestures, intimidation, aggressive behaviour
Verbal – unwelcome remarks, suggestions and propositions, malicious gossip, jokes and banter, offensive language, shouting, swearing and indulging in personal insults
Non-verbal – door-slamming, throwing objects, threatening behaviour, shunning, defensive body language, offensive literature or pictures, graffiti and computer imagery, isolation and exclusion from social activities

Bullying is unlikely to be a single or isolated instance. It is usually, but not exclusively repeated

and persistent behaviour which includes:

Conduct which is intimidating, physically abusive or threatening
Conduct which denigrates, ridicules or humiliates an individual, especially in front of others
Conduct which is malicious or insulting
Targeting on one person when there is a common problem
Shouting at an individual to get things done

4. Please report any concerns regarding bullying or harassment to a member of the Village Hall Committee. (Details in outside entrance to Hall) or the Event Organiser. The culprit will be asked to leave the premises immediately.

5. What will the Village Hall Committee then do?

Treat all incidents fairly, sensitively and in the strictest confidence
Listen to all parties involved in the incident
Investigate as fully as possible
Take appropriate action. This may involve preventing future bookings or attendance at the hall for a fixed period of time or indefinitely
Record all incidents of bullying, note the incident and the action taken with the local Police team.
Promote the use of strategies which challenge bullying behaviour

I have read, understand and agree to comply with the Conditions of Hire.

Signature of Hirer ....................................................................................................................................