Please print, fill in, and send to booking secretary

 

BROAD TOWN VILLAGE HALL

[charity number 305476]

 

Conditions of booking

 

Please note – Broad Town Village Hall is a ‘No Smoking’ premise

 

1] The Hirer will be responsible for supervision of the premises and the behaviour of all persons using the premises, including proper supervision of the car parking arrangements so as to avoid obstruction of the highway or the access to the houses at the rear of the Hall.

 

2] The premises will not be sub-let or used for any unlawful purpose.

 

3] In the event of cancellation of a booking payment, or repayment, of fees shall be at the discretion of the Committee.

 

4] The Hirer shall be responsible for leaving the premises in a clean, tidy and secure condition, with all contents in their usual positions, and for returning the key promptly to the box by the front door.  Please ensure all doors and windows are securely fastened. 

 

5] All rubbish must be removed from the premises.

 

6] Sellotape must not be used on the walls, nor must the walls or any other part of the Hall be defaced or damaged in any way.

 

7] Any electrical equipment brought into the Hall MUST have a current PAT certificate. 

 

8] Items stored in the Hall are not for use by the hirers.  Only tables and chairs are supplied for general use. Please ask if other items are required.

 

9] The maximum number permitted in the Hall is 75. The Hirer is responsible for ensuring compliance with this.

 

10] All hirers must complete a Risk Assessment for their own event, including any current Government/Hall Covid restrictions. This should be available for committee members/fire officers to inspect.

 

 

Booking form

 

            Name ……………………………………………………… Organisation……………………………………

 

            Address ………………………………………………………………………………………………………….

 

            Email…………………………………………………………       Phone no. ……………………………………….

 

            Purpose of hire …………………………………………………………………………………………………

 

            Estimated number attending …………………………………………………………………………………..

 

            Dates & times required …………………………………………………………………………………………

                                                                (Please include time for set up and exit)

 

Fee payable

                         Hire charge £                                                 Total payable £                                     Less deposit paid £    

 

                         Balance Payable £

                       

Payments can be made by Bank Transfer to :     Sort Code 40-47-16      Account Number 41388967

 

I have read, understood, and agree to comply with, the Conditions of Hire as set out above. I have also read and understood the Health & Safety Awareness leaflet of the Village Hall and will complete a risk assessment of my own event.

 

            Signature ………………………………………………………….. Date ……………………

 

Please keep one copy and return one copy of this form to the Bookings Secretary, Mr Nigel Crocker, Barbary, Broad Town Road, Broad Town, Swindon, SN4 7RG  Tel: 01793 731281.                                                                                                                                              

 

                                                                                                                                    February 2022

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