BROAD TOWN PARISH COUNCIL
Emna Diamant
Parish Clerk and RFO
May Cottage
24b Chittoe Heath
Bromham
Chippenham
SN15 2EH
Tel: 07990040675
3rd June 2019
To: Councillor J E Jordan - Chairman
Councillor S G Hartley
Councillor M A Holland
Councillor B Joyce
Councillor R Pearce
Councillor C J Rendell
Dear Councillors
In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council. The meeting will be held in the Village Hall on Monday 10th June 2019 commencing at 6.30pm. (LGA 1972 sch.12 para 10(2)(a). A period of public participation will take place prior to the formal opening of the meeting. The Press and Public are welcome to attend this meeting.
Yours sincerely
Mrs E Diamant
Parish Clerk and RFO
BROAD TOWN PARISH COUNCIL
Parish Council Meeting - Monday 10th June 2019
PUBLIC PARTICIPATION
A G E N D A
1. APOLOGIES
To receive apologies for absence.
2. DECLARATIONS OF INTEREST
In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.
3. MINUTES
To confirm as a true record the minutes of the Annual Parish Council Meeting held on Monday 13th May 2019.
4. INTERNAL AND EXTERNAL AUDIT 2018/2019
4.1 CERTIFICATE OF EXEMPTION
The gross income and gross expenditure of the Parish Council does not exceed £25,000 in the account year ended 31 March 2019. The Parish Council can therefore exempt itself from a limited assurance review under section 9 of the Local Audit (Smaller Authorities) Regulations 2015.
Members are requested to resolve to exempt the Parish Council from a limited assurance review and complete page 3 of the Annual Return, accordingly.
4.2 APPROVAL OF THE ANNUAL RETURN AND ANNUAL GOVERNANCE STATEMENT
Members are requested to approve the Annual Governance statement 2018/19 as detailed in Section 1 of the Annual Return by a formal resolution.
Members are requested to approve and sign the Annual Return and Year End Accounts for 2018/19, by formal resolution.
4.3 YEAR END CASH BOOK 2018/19 – AUDIT VERSION
For noting.
4.4 INTERNAL AUDIT REPORT
For members to consider.
4.5 INTERNAL AUDIT FEES
Members are requested to approve the payment of £150 to Auditing Solutions for Internal Audit Services.
5. FINANCE
5.1 BANK BALANCES AND BANK RECONCILIATION AT 31.05.2019
Treasurers Account £ 13559.02
Business Bank Instant £ Nil
Community Fund £9180.08
Treasurers Account £ 13559.02
Less unpresented cheques Nil
Total £13559.02
5.2 VAT RETURN
The VAT return for 2018/19 has been completed.
6. PAYMENT FOR INSTALLATION OF GOAL POSTS
Members are requested to approve the payment of £660 to Chris Moore for the installation of the goal posts.
7. RISK ASSESSMENT
Members are requested to review the attached sections of the risk management assessment.
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Play Area
Open Recreational spaces
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Risk of damage
Injury to users
Access for emergency vehicles.
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The play area is subjected to a ROSPA inspection each year. Any defects are assessed and repairs/remedial work carried out by an authorised play equipment installer. Visual checks are carried out periodically by members.
The gate is locked and a record of the key holders is kept by the Parish Council; residents and emergency services need to be advised of key holders.
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Ensure the ROSPA report is an agenda item and any defects reported and repaired correctly. ROSPA guidelines advise that yearly official check of equipment is adequate. *
Ensure that residents and emergency services can gain access to the site in case of emergency;
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*Rospa guidelines state that any additional checks during the year require appropriate training in order to be carried out effectively.
8. ACCESS TO REDHILLS
To discuss access to resident’s garage across the playing field.
9. QUOTE FOR REPAIR OF SWING – REDHILLS
Members are requested to agree to the repairs to the swing.
10. COMMUNITY FUND MEETING - GRANTSCAPE
The Chairman and the Parish Clerk will report on their meeting with Matt Young of Grantscape.
11. EXCHANGE OF INFORMATION
Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.
Next Meeting Monday 8th July 2019.