Agenda and Supporting Papers for the Parish Council Meeting due on the 13th May 2019

BROAD TOWN PARISH COUNCIL

Emna Diamant

Parish Clerk and RFO                                                                                                             

May Cottage

24b Chittoe Heath

Bromham

Chippenham

SN15 2EH

 

Tel:  07990040675                                   

 

7^th May 2019

 

To:                   Councillor J E Jordan - Chairman

                        Councillor S G Hartley

                        Councillor M A Holland

                        Councillor B Joyce

                        Councillor R Pearce   

                        Councillor C J Rendell

                       

 

 

 

Dear Councillors

 

In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Annual Meeting of the Parish Council.  The meeting will be held in the Village Hall on Monday 13^th May 2019 commencing at 6.30pm.   (LGA 1972 sch.12 para 10(2)(a).  A period of public participation will take place prior to the formal opening of the meeting.   The Press and Public are welcome to attend this meeting.

 

Yours sincerely                                                                       

                       

 

 

Mrs E Diamant                                                           

Parish Clerk and RFO 

 

 

BROAD TOWN PARISH COUNCIL

 

Parish Council Meeting - Monday 13^th May April 2019

 

Public Participation

 

A G E N D A

 

1.         ELECTION OF CHAIRMAN

 

To elect a Chairman of the Parish Council for the year 2019/20.  The newly nominated Chair will then sign a Declaration of Acceptance of Office.

 

2.         ELECTION OF VICE CHAIRMAN

 

To elect a Vice Chairman of the Parish for the year 2019/20.

 

3.         APOLOGIES

 

To receive apologies for absence.

 

4.         DECLARATIONS OF INTEREST

 

In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.

 

5.         MINUTES       

 

To confirm as a true record the minutes of the Ordinary Parish Council Meeting held on Monday 8^th April 2019.

 

6.         ATTENDANCE REGISTER

 

To note the attendance register for the municipal year 2018-19.

 

7.         FINANCE

 

7.1       BANK BALANCES AT 31.3.2019: 

 

Treasurers Account                 £       51.50     

Business Bank Instant               £   6769.05  

Community Fund                      £   9180.08 

 

7.2       BANK BALANCES AND BANK RECONCILIATION AT 30.04.19

 

Treasurers Account                 £   14139.72 (precept payment: £9868.00)

Business Bank Instant                   Nil

Community Fund                     £    9180.08 

 

The year-end accounts have been submitted to the Internal Auditor in electronic format.  The Auditor has advised that the onsite review will commence on the week commencing the 10^th June.

 

7.2       PAYMENT TO WILTSHIRE ASSOCIATION OF LOCAL COUNCILS

 

Members are requested to approve the payment of £244.38 (inc VAT) to WALC for the annual subscription 2019/20.

 

7.3       INSURANCE PREMIUM – COMMUNITY FIRST TRADING

 

The insurance premium is due for 2019-20.  Quote from Community First Trading is circulated with the agenda.          

 

 

8.         PLANNING

8.1       PLANNING APPLICATIONS RECEIVED

Application Number	Applicant	Location of Development	Description of Development
19/03874/OUT	Greystoke Land Ltd/co agent: Pegasus Group	Land South of Broad Town Primary School Broad Town Road Broad Town SN4 7RE	Residential development of up to 10 entry-level affordable dwellings, with associated access roads and car parking, a community car park, a publicly accessible village green, landscaping, drainage and other associated infrastructure. Comments invited until: Thursday 6 June, 2019

Plans are available to view at:  http://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/ApplicationSearch.aspx

 

 

 

9.         PURCHASE OF INSURANCE FOR GRASS CUTTING CONTRACTOR

 

Members are requested to approve the purchase of indemnity insurance for the grass cutting contractor; the Parish Clerk has circulated quotes which start at £88.46.

 

10.       RIGHTS OF WAY

 

Members are requested to agree for the Parish Clerk to send a letter to Manor Farm regarding maintenance of rights of way.  Draft of letter from Councillor Holland has been circulated.

 

11.       FREIGHT STRATEGY AND FREIGHT MANAGEMENT UPDATE – BRIEFING 19-010

 

Correspondence from Wiltshire Council circulated with agenda.

 

12.       REDHILLS PLAYING FIELD – KEYS FOR GATE

 

To discuss and agree key holders for replacement keys and agree emergency access plan for inclusion in updated risk assessment.

 

Councillors are requested to discuss and agree whether to permit continuing access to the playing field for anybody currently having access (not required for council business).

 

13.       GOAL POSTS

 

To discuss plans so far and agree next steps.

 

14.       SPEED LIMIT REMINDER DEVICES

 

To discuss plans so far and agree next steps. 

 

 

15.       EXCHANGE OF INFORMATION

Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.

Next Meeting Monday 11^th June 2019, 6.30pm in the Village Hall

Annual Parish Meeting 20^th May 2019, 6.30 pm in the Village Hall