Minutes of the Annual Parish Meeting held on Tuesday 17th April 2012
Present:: Mrs J. Newman, Chairman
Cllrs R. Bourton, S. Hinson, Mrs D. Ponting, J. Pullen and Mrs V. Stubbings
Also present: Cllr Mollie Groom and 7 members of the public.
Apologies were received from Cllr N. Crocker
Victoria Kay, Wilts Council, gave a briefing on Rural Housing Needs Survey. This was discussed under Parish Matters.
Annual Parish meeting
The chairman reviewed activities of the PC in the past year. Clerk gave a brief financiaL report, and read out the report of the Chairman of the Village hall Management Committee. This was followed by reports on the Neighbourhood Steering Group by Mike broomfield, Community Speedwatch and Social Club by Matthew Nailon. These reports are held by the Clerk.
Members of the public complained about the bad behaviour of youths on the Redhills Play Area. Action will be considered once the Community Asset Transfer is completed.
Parish Council Meeting
1. The minutes of the meeting held on 12th March 2012 were signed as being a true record.
2. Planning
a, 13 Broad town Road. N/12/00748 was considered. No objections.
b. Manor Farm. N/00885. (re-submission of 11/03627). Disappointment was expressed that the original application had been refused. It was felt that this application contained a much cleared report and should be passed. Cllr groom was requested to call it in.
3. Finance
a. Clerk presented the accounts for the year 2011/2012. These were accepted; they will now be passed to the internal auditor.
b. Cheque for £181.80 was raised, in payment of invoice for grass cutting from Sodexho.
c. The payment of £2000 to Wilts Council for road safety improvement work was noted.
d. The cost of £30 for a course on PAYE returns by Clerk was approved,
To be continued
e. It was noted that 106 funding was available to the PC for work benefitting the community.
4. Grass Cutting Contract - Redhills Although other enwuiries had been made for this contract, none had resulted in a written estimate. The contract with Sodexho was cansidered good value and it was agreed to renew the contract for a further three years.
5. Municipal Insurance Policy. The rernewal document had been received. As the PC will soon take over responsibility for the Redhills Playing Field Clerk will ensure any extra required by this is covered. A formal decision will be made at the next meeting.
6. Neighbourhood Planning Steering Group. The acceptance of the following terms of reference for the group were proposed by Cllr Stubbings.
a. To support the Neighbourhood Planning Front Runner Scheme and the joint approach to the Royal Wootton bassett and Cricklade Neighbourhood Plan, and agree to full participation in the programme.
b. Agree the terms of reference for the Neighbourhood Plan Steering Group on behalf of the Parish council. The delegate will be rersponsible for relaying information and key decisions between the Parish council and the Steering Group.
c. Agree to have the Neighbourhood Plan as a standing item at each Parish Council meeting for the duration of the process to ensure Parish Council meetings are engaged and able to influence the development of the Neighbourhood Plan.
7. Parish Matters
a. Road Review. It was noted that the persistence of Cllr Stubbings, and the statitics produced by the Community Speedwatch team had succeeded in having the C415 included as one of the two C/D roads in the area to be assessed. The Chairman wished to record her thanks for the work Cllr Stubbings has done.
b.Community Speedwatch. Although some of the information coming forward is not what had been hoped, the team is soing a good job, and are to be congratulated. It was further noted that the production of usable statistics from the mass of information obtained was down to the good, and time consuming work done by Judy Conybeare. The Council wishes to record her efforts..
Rural Housing needs Survey. After the briefing by Victoria Kay it was agreed that this survey is a nutural follow on from the Parish plan. As the timescale required is long, and limited funding is available, it was agreed that the Parish council will start the process off now. Cllr Stubbings will contact Miss Kay and set the process in motion.
d. Dogs. Complaints of the considerable amount of dog mess through Thornhill. It was noted that there is an ongoing consultation at Wilts Council about action to be taken. Clerk will publicise.
(signed) R.J.Davey, Clerk to the Council