MINUTES OF THE MEETING HELD ON 11th JULY 2011 (DRAFT)
Present: Cllr S. Billis, Chairman
Cllrs R. Bourton, J. Brain, N. Crocker, Mrs J Newman, J. Pullen & Mrs V. Stubbings
One member of the public.
1. Before consideration of the minutes of the meeting held on 13th June 2011, the Clerk recommended that the following amendment be made to the minutes. In item 3 the part sentence'; Cllrs Billis, Newman and Stubbings abstained' should be removed and the following substituted:
Cllrs Billis, Newman and Stubbings abstained advising that, whilst they had no interest to declare under the Council adopted Code of Conduct, they were members of, or associated with, the PPSG and felt it inappropriate to Vote. Carried
It was also noted that the date of the meeting was incorrectly given as 11th June, instead of 13th June.
The meeting was closed at 1940 hrs to allow Cllr Groom to speak on the Wiltsshire Core Strategy. When the meeting resumed at 1945 hrs it was agreed that the comments Cllr Groom would email to the Clerk would be sorted by him into a response which, after confirmation with the Chairman, he would forward to County. Clerk
2. Finance.
a. Payment of the following invoices was noted:
WALC. £4 for postage of Councillors guides
Sodexho. £181.80 for grass cutting, Redhills.
b. Clerk reported that he had received a cheque for £200 from the PPSG to be used in a project resulting from the Parish Plan. It was agreed to put this money into a ring-fenced fund, possibly to become part of a programme of improvements to road safety. Clerk will acknowledge receipt
c. Chairman reported that he had been advised that excess monies resulting from the underspend on the goal nets should be put towards another related project. The money will be put into the ring-fenced Youth fund.
3. Parish Action Plan. Chairman deferred discussion of this item to the August meeting. He requested that the questionnaire he had sent to Councillors be returned to him, and that Councillors give thought as to which areas they would be prepared to take on.
4. Parish Matters.
a. The Clerk reported that he had obtained an estimate for a notice board for Thornhill of £420. Cllr Bourton had obtained an estimate from a local company of £120, plus the cost of supports. It was agreed to accept this offer. Cllr Bourton
b. Cllr Brain asked if any progress had been made on the availability of funds from Section 106 agreements. Chairman had already attempted to find out, but would continue to chase.
c. In reply to a comment concerning 'lengthsmen', Cllr Crocker noted that the system had ben changed and it appeared we were no longer requested which jobs needed to be done. However, Clerk will check on the latest. Clerk
d. Cllr Stubbings gave a report on a recent area board meeting. Her notes are an annex to these minutes.
e. Chairman gave a rundown of the estimated cost of recommended road works as part of the solution to the speeding problem through the Village. The total cost would be around £3500. The funding will not be available from Councty this year, but it was agreed to have the work put on the list for future consideration. Part funding might be available from other sources and a separate fund would be established.
f. Once agaain the time had come to remind residents that hedges/verges should be tidied up. Clerk will put a notice in the 'News'.
g. It was agreed that the only notices put in the 'News' were complaints etc; there was no indication of the work the PC was undertaking on behalf of the residents. Clerk will compile a monthly list of PC activity for publication in the 'News'. Clerk
(signed) R.J.DAVEY, Clerk
19th July 2011