BROAD TOWN PARISH COUNCIL
Emna Diamant
Parish Clerk and RFO
May Cottage
24b Chittoe Heath
Bromham
Chippenham
SN15 2EH
Tel: 07990040675
2nd September 2019
To: Councillor J E Jordan - Chairman
Councillor S G Hartley
Councillor M A Holland
Councillor B Joyce
Councillor R Pearce
Councillor C J Rendell
Dear Councillors
In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council. The meeting will be held in the Village Hall on Monday 9th September 2019 commencing at 6.30pm. (LGA 1972 sch.12 para 10(2)(a). A period of public participation will take place prior to the formal opening of the meeting. The Press and Public are welcome to attend this meeting.
Yours sincerely
Mrs E Diamant
Parish Clerk and RFO
BROAD TOWN PARISH COUNCIL
Parish Council Meeting - Monday 9th September 2019
PUBLIC PARTICIPATION
A G E N D A
1. APOLOGIES
To receive apologies for absence.
2. DECLARATIONS OF INTEREST
In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.
3. MINUTES
To confirm as a true record the minutes of the Annual Parish Council Meeting held on Monday 12th August 2019.
4. FINANCE
4.1 BANK BALANCES and BANK RECONCILIATION at 31.08.2019
Treasurers Account £11476.80
Business Bank Instant £ Nil
Community Fund £9180.08
Treasurers Account £11476.80
Less unpresented cheques £214
Total £11262.80
4.2 REVISED BUDGET AND EXPENDITURE 2019-20
Members are requested to review the revised budget and expenditure for 2019-20.
5. PLANNING APPLICATIONS RECEIVED
All planning documents and decisions can be viewed at:
https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx
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Application Number
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Name of Applicant
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Location of development
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Description of development
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19/07971/FUL
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Mr G Bovingdon
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Lay Marsh Farm, Cotmarsh Lane
Broad Town
SN4 7RA
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Part retrospective application for erection and extension of agricultural buildings.
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6. WILTSHIRE HOUSING LAND SUPPLY – BRIEFING NOTE 19-022
To note the correspondence from Wiltshire Council.
7. FOOTPATHS IN BROAD TOWN
To note that residents have raised the possibility of applying for a definitive map modification order on land adjacent to Pye Lane/White Way and have suggested that the Parish Council may wish to support this.
8. SPEED LIMIT INDICATOR DEVICES PROJECT
To update on the progress of the speed limit indicator devices project.
9. EXCHANGE OF INFORMATION
Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.
BROAD TOWN 
PARISH COUNCIL
Minutes of the Parish Council Meeting held on Monday 12th August 2019
In the Village Hall
Present: Councillor J E Jordan - Chairman
Councillor M A Holland
Councillor R Pearce
Councillor B Joyce
Councillor C Rendell
Officers: Mrs E Diamant – Parish Clerk
PUBLIC PARTICIPATION
7 members of the public were present.
A resident raised a query regarding the deadline for community fund applications. The advisory committee are due to meet in September. The Parish Clerk will forward the revised application form and guidelines to applicants.
Several residents commented on planning application 19/07306/FUL. The following concerns were raised:
- The impact on traffic and road safety. Pye lane is a single track road at the foot of a hill with no passing places with frequent HGV and agricultural traffic.
- The application states that horse crossings are likely to be higher in the winter months; it was noted that there is limited visibility to the right when pulling out of Manor Farm.
- Concerns were raised about horse traffic during school drop off times.
- The application is not clear whether the horses will have riders or not; this could have significant safety implications.
- The application suggests capacity for 120 horses; this represents a high number with the potential to have a significant impact on the community.
- The impact of increased levels of deliveries in the early hours with associated noise and traffic.
- The potential for significant quantities of horse manure on the roads.
01/19 APOLOGIES
Apologies were received from Councillor Hartley.
02/19 DECLARATIONS OF INTEREST
Councillor Holland declared an interest in items 05/19.4 and 05/19.5.
03/19 MINUTES
The Minutes of the Parish Council meeting held on Monday 8th July 2019 having previously been circulated were signed by the Chairman, Councillor Jordan as a correct record.
04/19 FINANCE
04/19.1 BANK BALANCES and BANK RECONCILIATION at 31.07.2019
Treasurers Account £12244.50
Business Bank Instant £ Nil
Community Fund £9180.08
The £10 discrepancy in the cashbook was noted. The current Treasurers Account balance is reflected in the Bank Reconciliation:
Treasurers Account £12254.50
Less unpresented cheques £10
Total £12244.50
04/19.2 BUDGET MONITORING
The budget monitoring was noted. The Chairman Councillor Jordan noted that the budget would benefit from being revised to reflect recent adjustments and current spend. The Parish Clerk and Councillor Joyce agreed to work on a revised forecast vs budget for 2019/20.
05/19 PAYMENTS FOR APPROVAL
05/19.1 REPAIR TO SWING
It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Pearce and
UNANIMOUSLY RESOLVED to approve the payment of £204.00 to Home Front Ltd for the repair of the swing ropes.
05/19.2 BROAD TOWN VILLAGE HALL
It was proposed by Councillor Joyce, seconded by Councillor Pearce and
UNANIMOUSLY RESOLVED to approve the payment of £410.20 to Broad Town Village Hall to cover hall hire fees.
05/19.3 VILLAGE NEWSLETTER
It was proposed by Councillor Holland, seconded by Councillor Pearce and
UNANIMOUSLY RESOLVED to approve the payment of £150.00 towards the Parish Council news page.
05/19.4 FIRST AID KIT FOR FOOTPATHS GROUP
It was proposed Councillor Joyce, seconded by Councillor Pearce and
UNANIMOUSLY RESOLVED to approve the purchase of a first aid kit at a cost of £82.20. Payment by bank transfer.
05/19.5 TOOL PURCHASE FOR FOOTPATHS GROUP
It was proposed by the Chairman, Councillor Jordan, seconded by Councillor Pearce and
UNANIMOUSLY RESOLVED to approve the payment of £134.70 including VAT to J Rouse and Son for the purchase of hand tools.
06/19 PLANNING
All planning documents and decisions can be viewed at:
https://planning.wiltshire.gov.uk/Northgate/PlanningExplorer/Home.aspx
06/19.1 PLANNING APPLICATIONS RECEIVED
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Application Number
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Name of Applicant
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Location of development
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Description of development
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19/05551/LBC
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Mr Richard Green
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Broad Town Farmhouse
Broad Town
SN4 7RG
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Refurbish some windows and replace other wooden casement windows and doors around the property.
It was noted that the application provided good photographic evidence for need and plans to refurb and reuse glass where possible. No objections.
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19/06201/LBC
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Mr and Mrs Laffan
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Bincknoll House Chaddington Lane Royal Wootton Bassett
SN4 8QR
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New Staircase, creation of a bathroom and the replacement of existing windows.
It was noted that the plan replaces upvc windows with more sympathetic materials.
No objections.
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19/07306/FUL
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Mrs Jane Allison
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Land to the north-west of Broad Town
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Change of use of agricultural land to equestrian and construction of all-weather gallop.
Comments to be received by the 29th August. See comments below.
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19/07462/FUL
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Mrs W Flack
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Broad Town Lodge
Broad Town Road
SN4 7RN
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Demolition of existing home office/storage building and garage, erection of single storey side extension to existing games/exercise room and change of use enlarged games/exercise room to separate dwelling (C3) together with associated works.
It was noted that this represents an infill development using existing access. The reduced visibility at the access was noted. No objections.
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Application 19/07306/FUL was discussed; it was noted that the application represents a significant request in terms of the use that the gallop will get and the movement of horses across the village.
It was noted that the application states that the equestrian business at Manor Farm has capacity for 120 horses; the application does not detail where these horses will be housed or how many horse boxes will be involved in their transportation to and from the village.
Several operational concerns were raised regarding the transportation of horses into and out of the proposed gallop; the application indicates that horses would need to be led across the road on a bend with limited visibility. Exit of the gallop is indicated via Pye lane; a single track road at the foot of a hill with no passing places. Transportation of horses through the village at these points would have a significant impact on road traffic and the safety of various types of road users in the village, including pedestrians and dog walkers.
It was noted that the application does not indicate whether the strings of horses would all have riders; this would have further implications for road safely which are not discussed in the application.
It was noted that the long term implications of this development are not clear. The use capacity on the application indicates that further development applications in relation to this site may be anticipated. The application does not state what benefits this development brings to the village.
It was noted that no times of operation are specified; this could be significant due to additional noise being generated from ‘excited inexperienced horses’ galloping if activities are undertaken early in the morning or late at night.
Concerns were raised that the application represents a significant change in land use; the site is currently a cultivated arable field bisected by footpaths. It was noted that the system proposed for separating the gallop from the paths would make them significantly less usable.
The Council noted the potential for the proposed development to have a significant impact on the village; it was agreed that the Parish Clerk will contact the Unitary Councillor, Mollie Groom to request that this application is called in.
In summary, given the above considerations the Parish Council will object to this proposed development.
06/19.2 PLANNING APPLICATIONS DETERMINED
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Application Number
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Location of Development
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Description of Development
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Decision
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19/05024/FUL
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Merlins Gate Farm
Broad Town Road
Broad Town
SN4 7RB
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Erection of detached house and garages
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Refuse
The decision was noted.
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19/05026/FUL
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Merlins Gate Farm
Broad Town Road
Broad Town
SN4 7RB
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Change of use of land and building from agricultural use to B1-B8 use
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Refuse
The decision was noted.
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19/04809/FUL
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Hambrook Farm
Thornhill
SN4 7RZ
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Erection of an extension to and existing stable block and conversion of an existing Dutch Barn into equestrian use
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Approve with conditions.
The decision was noted.
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07/19 CHANGES TO SUBMISSION OF HIGHWAY IMPROVEMENT AND TRAFFIC SURVEY REQUESTS – BRIEFING NOTE 19-016
The correspondence from Wiltshire Council was noted.
08/19 SUBSTANTIVE HIGHWAYS SCHEME – BRIEFING NOTE 19-018
The correspondence from Wiltshire Council was noted.
09/19 POLLING DISTRICT CONSULTATION – BRIEFING NOTE 19- 019
The correspondence from Wiltshire Council was noted.
10/19 WINTER PREPARATIONS 2019-20
It was agreed that forming an emergency plan would be beneficial and that this would require the support from the village. The Parish Clerk will obtain updated sample emergency and adverse weather plans from Wiltshire Council and forward to Councillors for comment.
11/19 EXCHANGE OF INFORMATION
Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.
Footpaths group: Councillor Holland and Andrew Law had good meeting with Purton Parish footpath team; the meeting highlighted the need for mechanised equipment and storage facilities. It was noted that Purton are a larger area and benefit from a professional grounds maintenance team. The footpaths group have been working on the paths down by Manor Farm and have started to clear access points at Pye lane.
Play area inspections: The Parish Clerk has contacted our insurer to clarify the need for regular play area inspections. They have advised that the play area needs to be inspected regularly; they do not expect us to have training but checks must be logged and recorded. A monthly inspection schedule was suggested. The Parish Clerk has made a basic inspection checklist following this advice and will distribute. The Parish Clerk has completed a check for August and notes that the full inspection is due in October. The Parish Clerk will forward the inspection checklist and a rota.
Gigaclear have contacted the Parish Council and can attend the Parish Council meeting on the 9th September. It was agreed for Gigalcear to attend at 6pm on the 9th September prior to the meeting to brief the Parish Council on the forthcoming works.
A resident reported an incident related to discourteous driving near the school to a Parish Councillor. It was noted that this needs to be reported to the school in the first instance.
Next Meeting Monday 9th September 2019
Meeting closed at: 8.05pm
Signed: ………………………………………………… Dated: 9th September 2019
Chairman, Councillor J Jordan