BROAD TOWN PARISH COUNCIL
Emna Diamant
Parish Clerk and RFO
May Cottage
24b Chittoe Heath
Bromham
Chippenham
Wiltshire
SN15 2EH
Tel: 07990040675
1st April 2019
To: Councillor J E Jordan - Chairman
Councillor S G Hartley
Councillor M A Holland
Councillor B Joyce
Councillor R Pearce
Councillor C J Rendell
Dear Councillors
In accordance with the Local Government Act (LGA) 1972, Sch 12 paras 10 (2) (b) you are summoned to attend the Ordinary Meeting of the Parish Council. The meeting will be held in the Village Hall on Monday 8th April 2019 commencing at 6.30pm. (LGA 1972 sch.12 para 10(2)(a). A period of public participation will take place prior to the formal opening of the meeting. The Press and Public are welcome to attend this meeting.
Yours sincerely
Emna Diamant
Parish Clerk and RFO
BROAD TOWN PARISH COUNCIL
Parish Council Meeting – Monday 8th April 2019
A G E N D A
Public Participation
1. APOLOGIES
To receive apologies for absence.
2. DECLARATIONS OF INTEREST
In accordance with the Parish Council’s Code of Conduct, all Members are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registerable interests.
3. MINUTES
To confirm as a true record the minutes of the Parish Council Meeting held on Monday 11th March 2019.
4. FINANCE
4.1 CASH BOOK AND END OF YEAR BANK RECONCILIATION – 31st March 2019
Circulated with agenda for noting.
4.2 BANK BALANCES
Current Account £51.40
Business Bank Instant £6,769.05
Community Fund £9,180.08
Cashbook Total of accounts £16,000.53
4.3 BANK ACCOUNTS
Following a request for the Parish Clerk to investigate; members are requested to discuss whether the ‘Business Bank Instant’ account is to be closed. The appropriate request form is available and requires two signatories.
4.4 EXPENSES OVER £100 2018-19
Circulated with agenda for noting. For publication on the Broad Town website.
4.5 CLERKS SALARY AND EXPENSES
Members are requested to approve the salary and expenses to the 1st April 2019. Timesheet and remittance advice circulated with agenda.
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Salary
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£441.45
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Less Tax
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£88.20
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Net Salary
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£353.25
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½ Year working from home allowance
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Mileage
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£37.80
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Stamps
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£2.01
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Total Due
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£393.06
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4.6 EXPENSE CLAIM – PADLOCK AND KEYS
Members are asked to approve by resolution reimbursement to Councillor Joyce for the purchase of a new padlock and keys for the playing field.
4.7 GRASS CUTTING INVOICE - R. HALL
Members are asked to approve by resolution payment of £1650 to Rod Hall for grass cutting and hedge maintenance. Invoice and remittance advice circulated with agenda. Parish Clerk now has contact number for Rod Hall and can liaise with him to arrange indemnity insurance.
5. PLANNING
5.1 PLANNING APPLICATIONS DETERMINED
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Application Number
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Location of Development
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Description of Development
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Decision
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18/09642/FUL
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Manor Farm Broad Town Wilts SN4 7RN
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Change of Use from agricultural land to equestrian. Erection of two all-weather paddocks.
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Approved with conditions.
Decision date 07.03.19
Drainage statement and ownership of culvert queried. Supporting documents from planning circulated with agenda.
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6. RISK MANAGEMENT - FINANCIAL AND GENERAL RISK MANAGEMENT ASSESSMENT.
Members are requested to discuss and agree updates to the Financial and General Risk Management Assessment. Amendments for discussion are in bold. Circulated with agenda.
7. STANDING ORDERS 2019-20
For adoption and approval by resolution of the Council.
8. FINANCIAL REGULATIONS 2019-20
For adoption and approval by resolution of the Council.
9. COMMUNITY ENERGY FUND APPLICATIONS
9.1 COMMUNITY ENERGY FUND APPLICATION BY BROAD TOWN COMMUNITY SPEEDWATCH
Application and supporting documents circulated with agenda of 11th March 2019. The group are seeking a grant of £4290 towards the cost of installation of illuminated speed limit reminder devices.
Steve Hind of Wilshire council has advised that Further to the CATG meeting last month, the request to use a SID type showing ’30’ rather than actual speed limit has been approved.
To discuss following the further information received from Wiltshire Council.
10. RETAIL RATE RELIEF – BRIEFING NOTE 19-007
To note the correspondence from Wiltshire Council – circulated with agenda.
11. COMMUNITY LED HOUSING PROJECT - BRIEFING NOTE 19-008
To note the correspondence from Wiltshire Council – circulated with agenda.
12. FOOTBALL GOALPOSTS PROJECT
Goalposts have been delivered. Members are requested to agree by resolution the installation costs and position of the goalposts.
13. REDHILLS DEVELOPMENT – SCOTTISH AND SOUTHERN ELECTRICITY ACCESS
Councillor Pearce to report on his meeting with SSE. To discuss the outcome and agree next steps.
14. GIGACLEAR – NORTH WILTSHIRE ONLINE ROLLOUT
Councillor Joyce to report on his meeting with Stephen Harris of Gigaclear. To discuss the outcome and agree next steps.
15. WHITE HORSES PROJECT PROPOSAL
E-mail from North Wessex Downs AONB circulated with agenda. To discuss and agree next steps.
16. EXCHANGE OF INFORMATION
Please note no decisions can be made on these items anything raised which requires a decision of the council will be included as an agenda item at the next Parish Council meeting.
Next Meeting Monday 13th May 2019